An Act
LEGISLATIVE ACT 11-02
Title
AN ACT AMENDING LEGISLATIVE ACT #37-01 AUTHORIZING THE
COMPREHENSIVE BUDGET FOR FISCAL YEAR 2002 - Mod. 4;
AND DECLARING AN EMERGENCY
Body
BE IT ENACTED BY THE CHEROKEE NATION:
SECTION 1. TITLE AND CODIFICATION
This legislative act shall be titled and codified as "An Act Amending Legislative Act #37-01 Authorizing the Comprehensive Budget for Fiscal Year 2002 � Mod. 4".
SECTION 2. PURPOSE
The purpose of this amendment is to authorize and approve the use of funds, subject to the availability of such funds, in accordance with Section 4, changing the amounts of certain cost centers approved in the "Comprehensive Budget Act for Fiscal Year 2002" or subsequent amendment. The cumulative total of the budget is decreased by <$3 980 500> for a total budget authority of $263,198,033. The following items are identified as estimated funding sources in excess of appropriated uses to wit:
A. Motor Fuels Tax $1,247,535 ( $435,000 Appropriated) Balance: $812,535
B. G/F special div. $250,000 ( $0 Appropriated) Balance: $250,000
C. Gammon Trust $290,625 ( $290,625 Restricted) Balance: $0
SECTION 3. LEGISLATIVE HISTORY
The provisions of compliance, policy of accountability, authorities and severability provided in Legislative Act 37-01 are applicable to this amendment.
SECTION 4. FUNDING AUTHORIZATIONS
The changes reflect increases to cost centers set forth in the program budget justifications incorporated herein. This amendment changes the total amount of the comprehensive budget authorization by a decrease of <$3 980 500> to wit:
A. An increase in the General Fund budget authority of $24,268 for the Donated Foods Warehouse and the Court House.
B. An increase in the Motor Fuels Tax budget authority of $1 321 040 for the
Dentures, Rx Drugs, Contract Health and Eyeglass programs.
C. An increase in the Expendable Trust budget authority of $57,499 for the JOM Conference registration.
D. An increase in the DOI-Self Governance Roads budget authority of $419,094
for the Candy Mink, Eucha Bridge II and the Fairview/Eucha II projects.
E. An increase in the IHS-Self Governance budget authority of $117,384 for two new Health Education and Prevention programs.
F. A decrease in the DHHS-General budget authority of <$159,863> in the
L1HEAP program current year funding.
G. A decrease in the H.U.D. budget authority of <$5 856 165> primarily for the NAHASDA 2000 Indian Housing Plan carryover estimate.
H. An increase in the E.P.A. budget authority of $40,086 for the Municipal Solid Waste Landfill prior year funding.
I. An increase in the Other-Federal (D.O.J.) budget authority of $56,157 for the Marshal Service prior year funding.
SECTION 5. SEVERABILITY
The provisions of this Act are severable and if any part or provision hereof shall be held void the decision of the court so holding shall not affect or impair any of the remaining parts or provisions of this Act.
SECTION 6. EFFECTIVE DATE: EMERGENCY DECLARED
It being immediately necessary for the welfare of the Cherokee Nation, the Council hereby declares that an emergency exists, by reason whereof this Act shall take effect immediately upon its approval and signatures.
Passed by the Cherokee Council on the 15Th day of APRIL, 2002.
Hastings Shade, President Council of the Cherokee Nation
ATTEST: Stephanie Shepherd, Secretary Council of the Cherokee Nation
Approved and signed by the Principal Chief this 19th day of April, 2002.
Chadwick Smith, Principal Chief Cherokee Nation
ATTEST: Jay Hannah, Secretary/Treasurer Cherokee Nation
YEAS AND NAYS AS RECORDED:
John A. Ketcher YEA Melvina Shotpouch YEA
Don Crittenden YEA Stephanie Shepherd YEA
Harold "Jiggs" Phillips YEA John F. Keener YEA
Jackie Bob Martin YEA Harold DeMoss YEA
/Mary Flute-Cooksey YEA Dorothy Jean McIntosh
David W. Thornton, Sr. YEA Nick Lay YEA
Don Garvin YEA Charles "Chuck" Hoskin YEA
Barbara Starr-Scott ABSENT
CHEROKEE NATION TRIBAL COUNCIL
Doug Evans, C.P. A.,
Executive Director, Financial Oversight
Memo
To: Harold DeMoss, Chairman, Executive & Finance Committee &
Barbara Starr-Scott, Co-Chair, Executive & Finance Committee
From: Doug Evans
CC: Executive & Finance Committee
Gina Blackfox, Legislative Aide Date: 03/21/2002
Re: Budget modification's for March Executive & Finance Committee
Per your request, I have reviewed the budget modification package for March 2002. Below is a summary of my review:
General Fund: (Increase - $24,268)
(1): Donated Foods Warehouse: Requesting an increase of $7,107 for fencing around new air conditioning units. NO source of funds was identified to provide for these expenditures. This facility is not billed out through internal space costs. This request has not identified a source of funds for the expenditures.
(2): Court House: Requesting an increase of $17,161 for additional sidewalk expenses. This expense increase is funded by an increase in the revenue estimate to $55,161. As of 03/20/2002 the total sales including the prior year carryover supports the $55,161 budget request.
Motor Fuels Tax: (Increase - $491,696)
(3): MFT: Dentures: Requesting authority of $336,043 to spend the prior-year carryover funds from FY2001; however, the actual carryover balance is $343,275. Current year obligations so far equal $237,967.
(4): MFT � Rx Drugs: Requesting authority of $2,487 to spend the prior-year carryover funds from FY2001; however, the actual Carryover balance is $6,358. Current year obligations so far equal $0.
(5): MFT 7 Eyeglasses: Requesting authority of $153,166 to spend the prior-year carryover funds from FY2001, which equals the carryover balance. Current year obligations so far equal $68,403.
Recommendation: Modify the budget request to equal the actual carryover balances for MFT-Dentures and
'FT-Rx Drugs, as well as include the MFT-Cancer carryover authorization for its balance of $19,221, which was not included in this package. Also, the MFT-Contract Health costcenter has a carryover balance from the prior year of $799,020; which also needs to be authorized for expenditure or reallocated. In addition to this $799,020 carryover balance, the MFT-Contract Health has a current year appropriation of $1,550,000. Current year expenditures thru 03/22/2002 (almost 6 months ended) total only $122,990.
(6): Marshal Service Subsidy: Merely a budget reallocation to provide the necessary continuing cash match to the ObJ grant (item #19) with no $ impact.
Expendable Trust (Increase - $57,499)
(7): JOM Conference: Represents the administrative and coordinative costs assOciated with the Special kegistration of the Conference, which is funded from anticipated registration fees to be collected.
DOI-Self Governance Roads: (Increase - $419,094)
(8� 11): IRR Roads Funding: Requesting spending authority on the Candy Mink Road Construction ($35,000), Eucha Bridge Phase II ($138,306) and Fairview/Eucha Road Phase ll (Const-$209,000 & Admin-$36,788).
IHS-Self Governance: (Increase - $117,384)
(12): Executive Director � Health Education: Requesting $76,007 spending authority to create a new program for schools and communities for support and encouragement to overcome challenges in life. Utilizing unappropriated carryover from the Self Governance Compact.
(13): Executive Director � Health Preventive Service: Requesting $41,377 spending authority to create a new program for schools and communities to provide teens with information that will help them avoid pregnancy and/or transmitted diseases. Utilizing unappropriated carryover from the Self Governance Compact.
Note: With the FY2001 Audit winding down, the total IHS � Health carryover is currently reflecting _ppproximately $7,578,321, of which $7,212,137 is included in the FY2002 budget, leaving an additional approximate $366,184 unbudgeted in FY2002 before consideration of items 12 & 13 above. In addition to the above compact carryover, the IHS-Discretionary (interest) carryover balance is reflecting $1,786,208; however, L.A. #5-02 utilized <$708,525> to cover the over-expended IDC Pool, Force Accounts and Leases, also the original budget utilized another <$180,445>, leaving an additional $897,238 unbudgeted carryover. This leaves a total of $1,146,038 after considering items 12 & 13.
DHHS - General:. (Decrease - <$159,863>)
(14 - 15): LIHEAP & LIHEAP ESUP: A decrease of 4159,863> in the current year grant award.
Housing & Urban Development: (Increase - $189,828)
(16): NAHASDA 2001 IHP Emergency Housing Assistance: A decrease of <$50,581> primarily due to the reclassification of "Emergency Services" tO a non-subject to IDC status.
(17): NAHASDA 2001.IHP Resident Services: An increase Of $240,409 for a new program under the 2001 IHP for resident services that supposedly is coming out of the Housing Authorities HP funds. I recommend the Administration submit a reduction of the Housing Authorities budget allocation to shift these funds over.
Recommendation: The 2000 NAHASDA IHP budgeted in the FY2002 budget is $16,834,174 however the c- remaining funds on this block grant is only $11,028,590. The spending authority on the 2000 IHP needs to be
k� 'educed by the over-estimate of <$5,805,584>. Also, the Marshal service needs to submit a request authorizing
their program to expend their 2000 funds, which they are currently spending without current budget authority.
� Page -2-
Environmental Protection Agency: (Increase - $40,086)
(18); Municipal Solid Waste Landfill: This budget is for authority to spend the program carryover funds from 'Y2001.
Other Federal (00J): (Increase - $56,157)
(19): Marshal Service - 00J: This budget is for authority to spend the program carryover funds from FY2001.
Summary:
In considering this budget modification package, I recommend the following additional considerations:
1.> Increase the budget amounts on MFT-Dentures and MFT-Rx Drugs to their actual prior-year
carryover balances of $343,275 & $6,358 respectively.
2.> Increase the budget authorization of $19,221 for the MFT-Cancer program's actual prior-year
carryover balance.
3.> Consider one of the following for the MFT-Contract Health carryover situation:
a. Grant spending authority for the MFT-Contract Health actual prior-year carryover balance of $799,020 for a FY2002 total budget of $2,350,000 and request a justification for this amount of funds when only $12300 has been expended in nearly 6 months of this fiscal year.
b. Reprogram the $799,020 unexpended prior-year funds for another purpose or un-appropriate the funds.
4.> Reduce the NAHASDA 2001 � HACN (355020 300000) budget by the $240,409 that was shifted td
the Community Services Division for Resident Services (item # 17).
5.> Reduce the NAHASDA 2000 � HACN (355017 300000) carryover budget by <$5,805,584> to
agree with the actual cartyover amount for FY2002.
I.
I
If I can provide any further information, please do not hesitate to contact me.
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CHEROKEE NATION
PROPOSED FY 2002 AMENDMENT
Sorted by Funding Source
Data
t' Ref a by . ... .,.. FY 2002 Pr": � Amend, Change to Sources Amend. Ne
Ffftdi � Source FS Pr. !ram/Pur .ose . Expenses Total Cha
01 Cherokee Nation Change (7107)
- 7 107
17 161 17 161 $ 17,107)
$ 17,161 $ 24,268
02 Motor Fuel Tax cherokee
3
799,020
1O2OO2 200171-Cancer Treatment Ne 19,221 19,2.1
102002 200172-Dental New 343,275 343,275 1
102002 200173-Prescription Ow's New 6,358 6 358 '
7 102002 200174-Evew�ar 153,166 153 166
- .,-
02 M,lor Fuel Tax Total $ 1,321,040 $ 1,321,040 $
F 57,499
Expendable.57,499
03 Es � endable Trust Total $ 57 499 S 57 499 $
21 001-Self Governance-Roads Y , .
-
N 321127 000000-Eucha. Bridge II ( ) , -I
13 321129 000000-Farview/Eucha II Consi. New 209,000 209,000 -
321129 001102-Fairvw1Eucha II Admm. New 36,788 ,
21 001-Self covernance-Roads Total $419 094 S 419,094 1
30 IHS - Sell Governance r 330100 100630-Esec Dir - Health Education New
30 IHS - Self Governance Total
40 OHMS - General 16 340021 000000-LIHEAP I LA 37-01
-
40'HIIS -General Total
wermemimmaa
LA 39-01 ( . )
D 355020 229000-NAHASDA 2001 HP Resident Dervices
21 355020 300000-NAHASDA 2001 IMP MACN ( , )
Q EPA . P40,086 40.086
.
-
76 Federal Other
75 Feder I Other Total Grand Total
_
4/15'2002 12 4F., PM F Y2002 Budget Mod Reconciliations_6.544_g.xls FS (k.5.4) P1